Who Needs a Visa?
Participants from certain countries require a visa to enter Italy.
To check if you need a visa, please visit the official website of the Italian Ministry of Foreign Affairs:
Types of Visas
The most common visa for attending scientific or academic conferences is Short-Term Visa (Type C – Tourism/Business)
Processing Time
We recommend that you apply for your visa well in advance (at least 4-6 weeks before the event) to allow enough time for processing.
Visa processing times can vary by country, so it is your responsibility to follow the procedures and timelines provided by your local embassy.
Invitation Letter from the Conference
We provide an official invitation letter for visa purposes upon request.
Please note that this letter is purely for visa support and does not imply any financial assistance.
To request the invitation letter, please:
Ensure you have completed your registration for the conference.
Send an email to isicp2025@promoest.com with the following details:
Full name
Passport number
Date of birth
Affiliation (university, institution, etc.)
Country of residence
Conference registration receipt
🔒 Please note: The invitation letter is issued only to registered participants and is meant solely to support the visa application.
Required Documents
When applying for a visa, you will need to provide the following documents:
Valid passport: The passport must have been issued within the last 10 years and should be valid for at least three months beyond your planned departure date from the Schengen Area. (Source)
Proof of conference registration: A certificate or receipt confirming your conference registration.
Invitation letter from the conference: An official letter provided by the organizing committee, which is necessary for the visa application.
Hotel and flight reservations: Documents confirming your accommodation and flight bookings.
⚠️ Participants are responsible for ensuring they meet all specific visa requirements for their nationality. We strongly advise checking the requirements with the nearest Italian embassy or consulate in your country of residence before applying for the visa.
Italian Embassies and Consulates
Please check with your local Italian embassy or consulate for the most up-to-date visa requirements and procedures.
Find the nearest embassy or consulate here: